Privacy Policy
This Privacy Policy explains how the International Council for Education of People with Visual Impairment (“ICEVI”, “we”, “our”, “us”) collects, uses, stores and protects your personal data when you visit https://icevi.org/ or interact with us in any other way.
Who we are
ICEVI is a global organisation registered in the United Kingdon and dedicated to advancing inclusive education for people with visual impairment.
Email: info@icevi.org
Scope of this Policy
This Policy covers personal data that we process when you:
- Browse or interact with pages on our website;
- Subscribe to newsletters or updates;
- Become a member, donor, sponsor or volunteer;
- Register for an event, webinar or training;
- Contact us by email, phone or social media.
Personal data we collect
We may collect:
- Identity information (your name, organisation, job title, country)
Contact details (email address, telephone number, postal address) - Transaction details (donation amount, membership level, invoices)
- Technical information (IP address, browser type and version, device identifiers, pages visited, time spent on each page)
- Marketing preferences (topics you choose to receive, opt‑in or opt‑out status)
We do not knowingly collect sensitive personal data unless you voluntarily provide it (for example, dietary or accessibility requirements for events).
How we collect your data
- Forms you complete on our site (donation, membership, contact, event registration)
- Cookies and similar technologies (see Section 7)
- Surveys, polls and feedback forms
- Direct communications with us (email, phone, social media)
- Publicly available sources, where permitted by law
How and why we use your data
We only process your data when we have a valid legal basis:
- Marketing communications are sent only with your prior opt-in consent, in accordance with the EU ePrivacy Directive and UK PECR, and every message includes a clear unsubscribe option.
- To fulfil a contract or take steps at your request – for example, processing a donation, issuing a receipt, managing your membership account.
- To meet legal or regulatory obligations – such as tax reporting or anti‑fraud checks.
- With your consent – for example, sending you newsletters or marketing communications that you have opted into.
- For our legitimate interests – such as improving the usability of our website, keeping our services secure, or communicating with stakeholders.
- When we rely on legitimate interests, we always balance our interests against your privacy rights.
Sharing your data
We only share personal data with:
- Trusted service providers who assist us in operating the website or delivering services (e.g. payment processors, email distribution platforms, event management services). These providers are bound by confidentiality and data‑processing agreements.
- Regulators, courts or law‑enforcement bodies when required by law.ICEVI never sells or rents your personal data.
Cookies and similar technologies
Our site uses first‑party and third‑party cookies for:
- Essential functionality (session management, security)
- Analytics (for example Google Analytics, configured to minimise personal data)
- Preferences (such as language or contrast mode)
On your first visit you will see a cookie banner that allows you to accept or reject non‑essential cookies. You can change your preferences at any time via the “Cookie Settings” link in the footer.
International transfers
Because we operate globally, your data may be transferred outside your country. When we transfer personal data from the European Economic Area (EEA) or the United Kingdom, we rely on one of the following safeguards:
- Adequacy decisions issued by the European Commission or UK Government;
- Standard Contractual Clauses approved by the EU or UK;
- Your explicit consent.
Data retention
We keep your personal data only as long as necessary for the purpose for which it was collected, plus any period required by law (for example, seven years for accounting records). When data is no longer needed, we securely delete or anonymise it.
How we protect your data
We use administrative, technical and organisational measures to safeguard personal data, including but not limited to:
- Encryption of financial transactions;
- HTTPS across the entire site;
- Role‑based access controls;
- Regular security updates, backups and penetration testing.
Your rights
Depending on where you live, you may have the right to:
- Access a copy of your personal data;
- Correct or update inaccurate data;
- Request deletion of your data (“right to be forgotten”);
- Restrict or object to processing;
- Receive your data in a portable format;
- Withdraw consent at any time when processing is based on consent.
To exercise any of these rights, email info@icevi.org. We will respond within 30 days (or the timeframe required by applicable law).
Children’s Privacy
Our website is not directed at children under 13. If we learn that we have collected personal data from a child without parental consent, we will delete that information promptly.
Changes to this Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Last updated” date. If the changes are material, we will notify you via email or a prominent notice on the site.
Contact Us
If you have questions about this Policy or our data‑protection practices, please contact us via email, info@icevi.org